INSTRUCTION FOR ORAL PRESENTATIONS
- All presenting authors MUST be registeredfor the meeting.
- The electronic projection equipment provided in each room includes a computer equipped with Windows 7 and PowerPoint 2007. If you are a Macintosh user test your presentation on a PC to verify if it converts to WINDOWS format accurately. There will NOT be any MAC equipment available.
- The participants are not allowed to use their own computers.
- Format:electronic PowerPoint or PDF presentations are the ONLY accepted formats for oral presentation.
- Language:English language is highly recommended for the talk and slides. Portuguese or Spanish talks will be also accepted but slides MUST be written in English. Your presentation will last for 15 min (12 min + 3 min for questions & answers).
- A slide presentation should include a title slide, a slide with the question or tested hypothesis, a slide describing the overall approach and a “methods” slide. The next slides should present the main results, and a final slide should give the main conclusions. A general rule for the amount of slides to be presented is one per minute available time.
- Use horizontal position (landscape setup) for all PowerPoint slides.
- Lettering and numbering on your PowerPoint presentation must be readable from the back of the room.
- Review your presentation on different computers to ensure backgrounds, transitions, graphics and linked images appear properly.
At the meeting
- Save your presentation at the reception desk until 13h (1 p.m.) the day before your talk. A technician will be available to help you throughout the process as well as the meeting hours. Those giving talks on Monday morning should upload their talks during registration on Sunday evening (16.00-19.00 h) or as early as possible during registration on Monday morning (08-09.00 h).
- Please be in the session room at least 15 minutes before the beginning of your session and introduce yourself to the Session Chair. Give him/her some data to introduce you.
- Stay on schedule(12+3 min). The Session Chair will have instructions to require every speaker finish on time.
INSTRUCTIONS FOR POSTER PRESENTATIONS
- All presenting authors MUST be registered for the meeting.
- Format: posters should be printed on paper.
- Dimensions: 90cm wide x 120cm high (portrait setup).
- Language:English language is highly recommended but Portuguese or Spanish language will be also accepted in the poster’ text.
- Content:The presentation must cover the same material as the abstract. There is complete freedom on design of the poster; however, we suggest the following guidelines:
- Place the title of your abstract prominently at the top of the poster to allow viewers to identify your paper easily. Indicate the authors’ names and address information, in case the viewer is interested in contacting you for more information.
- Use a size big enough to be read at a distance of 2 meters (minimum font size for all text: 18 pt).
- Organize the poster so that it is self-explanatory (use diagrams, charts, different font sizes, colours…).
- Use a clear organization as a guide for your poster, for example: title, introduction, methods, results, conclusions/discussion, and references.
- Use bullets and keep text to a minimum
At the meeting
- Posters will be placed at the venue halls of the ground and first floors.
- There are two different sessions for poster presentations: Monday 4 and Thursday 7 from 17.30h till 19.30h
- Authors must place the posters on the day of their session (before 10 am). Please check the final scientific program to see poster session and number assigned.
- Fixing materials will be provided at the registration desk for you to use to hang your poster.
- Presenting authors are required to stand next to their posters for queries and discussion during at least the poster session assigned.
- We recommend to provide an envelope where authors can leave their business card for request for more information, and if possible, provide hand-outs of your poster (dinA4 format).